Full-time, non-exempt, holidays and PTO Accrual
WEAVE’s mission is to promote safe and healthy relationships and support survivors of sexual assault, domestic violence and sex trafficking. WEAVE’s vision is a community free of violence and abuse.
Summary: The Human Resources Generalist performs duties at the professional level in a variety of functional areas including: legal compliance, payroll, recruitment and onboarding, benefits, employee relations, staff meetings and training as needed. The generalist contributes and supports the goals and outcomes of Human Resources and Finance practices and objectives that provide an employee-oriented, collaborative culture which emphasizes empowerment and diversity.
Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions:
- Creates monthly reports to ensure the agency remains compliant with County, State and Federal requirements
- Ensures compliance with state and federal regulatory activities such as wage order, EEO, OSHA/Safety, Workers Compensation, Unemployment, FMLA and FLSA, OES Handbook, and Federal Financial Guide
- Processes automated bi-weekly payroll for all exempt, non-exempt, and on-call employees
- Reviews timesheets for accuracy and follows up as necessary to ensure that all timesheets have the appropriate approvals prior to processing
- Ensures accurate preparation and input of data to payroll system
- Interacts with payroll vendor as needed to ensure payroll processing is running accurately
- Processes various payroll adjustments, e.g. garnishments, etc.
- Prepares and inputs into agency accounting system Payroll and Benefits allocations to Grants and General Fund Allocations
- Assists with annual agency and Grants audit
- Assists with year-end entries
- Generates, analyzes and distributes monthly Department Fund Allocations reports in timely fashion; meets with Leadership team to review reports and ensure grant compliance
- Prepares monthly and Payroll and Benefits allocations and other journal entries as needed; reviews and updates allocation methodologies as needed
- Reviews and monitors general ledger for accurate coding and fund allocation
- Maintains and ensures accuracy of employee fund allocation spreadsheet
- Reviews payroll and related personnel costs for accuracy; implements review procedures and reports to ensure accuracy of payroll and payroll allocations
- Enters and verifies grant dropdowns for employees in One Point
- Audits payroll taxes, workers comp code and deductions for accuracy
- Verifies and distributes year end W-2’s
- Files and maintains payroll records and related employee information in a confidential manner
- Compiles data for monthly reports
- Prepares monthly Balance Sheet reconciliations for Payroll Liability accounts
- Identifies and analyzes problems and inefficiencies, recommends solutions and effects implementation
Acts as backup to Human Resource Manager with all aspects of recruitment including:
- Posting open positions internally and externally
- Conducting initial phone screenings and interviews
- Scheduling candidate interviews with hiring manager or director
- Maintaining hiring status in HRM–One Point
- Sending out rejection letters/emails to unsuccessful candidates
Acts as backup to Human Resource Manager with all aspects of onboarding process for all new employees including:
- Sending offer letters and all applicable pre-hire authorization/requirements
- Following up with employee and other agencies to ensure background checks, references, fingerprinting and other required documentation are completed
- Initiating onboarding checklist to new hire from One Point
- Scheduling and meeting with employees on their first day to complete other required paperwork
Employee Files/HRM Database
Acts as backup to Human Resources Manager with all aspects of employee file maintenance including:
- Creating and maintaining personnel files for employees in accordance with State and Federal regulations
- Ensuring appropriate records retention guidelines are followed
- Updating HRM (One Point) with status changes, new hire form, payroll changes as needed
- Participates as a team member in Human Resource and Finance activities and efforts to achieve overall department goals and objectives
- Assists employees and volunteers with routine department inquiries
- Attends meetings, trainings and workshops as required
Other duties as assigned
Supervisory Responsibilities: This job has no supervisory duties.
Other Skills and Abilities:
- Demonstrated knowledge of local, state, and federal laws pertaining to employment issues and wage/hour laws
- Experience with payroll processing and auditing
- Exceptional communication skills and the ability to handle confidential and sensitive information with professionalism and discretion
- Must be detail-oriented and well-organized
- Demonstrated ability to analyze and interpret policies, laws, and regulations
- Ability to define problems, collect data, establish facts and recommend solutions
- Advanced skills working with MS Office, such as Outlook, Word, Excel, and Power point.
- Work effectively with all levels of staff and outside sources in the completion of responsibilities.
- Regular attendance
- Satisfactory results from DOJ background check (post-employment offer requirement).
Education and Experience
- Bachelor’s degree from a four-year college or university in business, human resources or communications and at least three (3) years of related human resources experience or AA/AS degree in business, human resources or behavioral science and, five (5) years’ experience, or any combination of education and experience that satisfactorily meet job requirements.
- (S)PHR or SHRM – (S) CP preferred.
Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must regularly climb stairs, or use an elevator. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Click here to apply: https://secure.onehcm.com/ta/WEAVE.careers?ApplyToJob=302129985