Development Assistant
Part-time, Non-Exempt, 20-28 Hours per week
Position Summary: The Development Assistant is
responsible for providing administrative support for fundraising,
marketing, and community relations activities including data
maintenance; processing, tracking, and reconciling check
requests, department credit card statements, etc.; processing and
archiving of correspondence; performing regular (weekly and
monthly) maintenance and upkeep of donor records; and preparing
monthly reports for donations and marketing activities. The
Development Assistant provides support during agency events and
requires ability to work evenings and weekends as scheduled.
Position is part-time, 20-28 hours per week – hours vary based on
department needs
Data Entry, Maintenance, and Donor Support – 40% of
time
• Responsible for data entry on a daily basis and training of
temporary data entry staff who assist during peak seasons.
• Responsible for maintaining integrity of data by updating
records, review of duplicate records, documenting mailing
preferences and removal of records, as needed.
• Responsible for coordinating mailing of signed acknowledgement
letters on daily basis.
• Contacts recurring donors to update credit card information for
recurring gifts.
• Responsible for maintaining required paperwork and
documentation for corporate matching gift programs and for
processing and entering matching gift information.
• Responsible for participating in trainings specific to online
databases used by the department and assisting with queries as
requested.
• Responsible for scanning donation documentation and attaching
it to the donor record and/or storing in appropriate file on
department drive.
Event Support – 30% of time
• Responsible for supporting online registration and donation
system for Walk a Mile in Her Shoes fundraising pages including
troubleshooting assistance to walkers/donors, weekly coding of
donations, and reconciliation of donations monthly.
• Responsible for maintaining RSVPs for WEAVE events.
• Responsible for maintaining listing of donation details for
event auctions.
• Expected to participate in agency events including stewardship
events, fundraising events, etc. including evenings and
weekends.
• Serves as department point of contact for Holiday Toy Shoppe
donations including unloading donations from donor vehicles,
providing tax receipts, etc.
• Assist with special projects as needed.
Administrative Support – 20% of time
• Responsible for maintaining receipts and completing monthly
reconciliation of department credit cards.
• Responsible for preparing and tracking of department check
requests.
• Responsible for coordination of committee meetings including
scheduling, preparing agenda, and confirming attendance.
Other Responsibilities – 10% of time
• Attend and participate in department meetings;
• Attend and participate in staff and other agency meetings and
committees, when necessary;
• Maintain accurate timesheets and other work-related
documents;
• Other job duties as assigned;
Qualifications & Requirements:
• Two year degree in Business, Communications, Marketing, or
related field and one year experience in an administrative
support role or three years administrative support
experience.
• Strong attention to detail and accuracy of written
communications, data entry, etc.
• Excellent computer skills and comfort in working with a variety
of systems. Knowledge of Microsoft Office programs required.
• Excellent written and interpersonal communications skills.
• Excellent organizational and time management skills and detail
oriented mentality
• Valid California Driver’s license, current auto insurance,
reliable auto transportation, and satisfactory driving
record.
• Hiring requirements include a criminal records background check
clearance.
• Knowledge and demonstrated commitment to the WEAVE mission and
values.
To Apply: https://OnePoint.EmployerNet.net/ta/WEAVE.jobs?ApplyToJob=151151625
WEAVE is an Equal Opportunity Employer.
WEAVE makes reasonable accommodations for qualified individuals. All employment actions are based solely on an individual’s qualifications without regard to race, color, sex, national origin, religion, cancer-related medical condition, disability, age, sexual orientation, veteran status, ancestry citizenship, or marital status