Position Summary: The Development Assistant is responsible for providing administrative support for fundraising, marketing, and community relations activities including data entry, electronic communications, and volunteer activities; processing and archiving of correspondence with funders and donors; performing regular (weekly and monthly) maintenance and upkeep of donor records; and providing project and event support to the Chief Development & Marketing Officer, Director of Development & Individual Giving Manager. The Development Assistant position provides support during agency events and requires ability to work evenings and weekends as scheduled.

Data Entry, Maintenance, and Donor Support – 40% of time

• Assists with donor data entry during peak seasons including calendar year end and around WEAVE’s Walk a Mile in Her Shoes event.
• Responsible for maintaining integrity of donor data by updating donor records, review of duplicate records, documenting donor mailing preferences and removal of records, as needed.
• Responsible for coordinating mailing of signed acknowledgement letters on daily basis.
• Responsible for collecting, counting and recording donations from the “Change for Change” program.

Event Support – 30% of time

• Responsible for supporting online registration and donation system for Walk a Mile in Her Shoes fundraising pages including troubleshooting assistance to walkers/donors, weekly coding of donations, and reconciliation of donations monthly.
• Responsible for maintaining RSVPs for WEAVE events.
• Responsible for maintaining listing of donation details for event auctions.
• Expected to participate in agency events including stewardship events, fundraising events, etc. including evenings and weekends.
• Serves as department point of contact for Holiday Toy Shoppe donations including unloading donations from donor vehicles, providing tax receipts, etc.
• Assist with special projects as needed.

Administrative Support – 20% of time

• Responsible for maintaining receipts and completing monthly reconciliation of department credit cards.
• Responsible for scanning donation documentation and attaching it to the donor record and/or storing in appropriate file on department drive.
• Assist with monthly reconciliation of donations with fiscal department
• Schedule committee meetings, send agendas, and confirm attendance.

Other Responsibilities – 10% of time

• Attend and participate in department meetings.

• Attend and participate in staff and other agency meetings and committees, when necessary.
• Maintain accurate timesheets and other work-related documents.
• Other job duties as assigned.

Qualifications & Requirements:

• Two year degree in Business, Communications, Marketing, or related field required. Bachelor’s Degree preferred.
• Minimum of one year experience in an administrative support role.
• Excellent computer skills and comfort in working with a variety of systems. Knowledge of Microsoft Office programs required.
• Excellent written and interpersonal communications skills.
• Excellent organizational and time management skills and detail oriented mentality
• Valid California Driver’s license, current auto insurance, reliable auto transportation, and satisfactory driving record.
• Hiring requirements include a criminal records background check clearance.
• Knowledge and demonstrated commitment to the WEAVE mission and values.

How to Apply: For immediate consideration, please submit resume and salary requirements to careers@weaveinc.org or fax to Human Resources at 916-443-2371. No phone calls please. For other job or volunteer opportunities at WEAVE, please visit our website at www.weaveinc.org. WEAVE is an EOE.